Do you need to save ProtonMail account emails locally on computer for any reason? Looking for a reliable and simple method for this operation? If yes, then this article has the solution for you. Here we will show you all the available methods to safely download/backup ProtonMail emails to computer. So, let’s start reading this article…
Proton Mail is a secure and private email service based in Switzerland. It is known for its end-to-end encryption and “zero-access encryption.” This means that only the sender and recipient can read the email. (Not even Proton Mail can access your messages).
It is ad-free, and protected by strong Swiss privacy laws, making it a top choice for privacy-conscious users.
Also Read: – How to Backup Mail.com Emails to Computer: A Step by Step Guide?
Reasons Why Users Need to Backup or Save Proton Mail Emails Locally: –
- Data Loss Prevention: In case of accidental deletion of emails from Proton Mail account, keeping a backup of your emails can minimize the loss and also help in email recovery.
- Offline access: Saving emails locally allows you to access them without needing an internet connection. This is useful for reading important emails while offline.
- Storage management: Proton Mail’s free plan has limited storage. Saving emails locally can help free up space in your account by deleting old emails from the server.
- Switching Email providers: Email backups will also help in case you move from Proton Mail to another email provider. You can save your emails locally and transfer that email data to the new email platform you are moving to.
- Open the website of Proton Mail – https://mail.proton.me/.
- Login with your proton mail account and load mailbox.
- Select a folder and open a mailbox folder (inbox, sent, starred, archive, spam, trash, all mail, or custom folders/labels).
- See emails list from your opened folder and select/view any one email.
- Open an email and click on 3 dot icon and choose any one option for saving email: –
- Export: – Click on this option to save each email export as EML file to any location in your computer.
- Print: – Select Print option and save each Proton Mail as Portable Document Format (PDF) file.
- View HTML: – Click on View HTML and get of email HTML code format. Simply copy this HTML code and save as .html file via any text editor.
- Select any one of the email saving options and preserve each Proton Mail email as separate file in your computer.
Limitations of the Method
- Supports saving only one email at a time which takes a very long time.
- The entire process has to be followed every time to save each email. As a result, when saving a large volume of emails, users will have to put in a lot of efforts.
- Doesn’t offer any file types or export options for storing multiple emails into a single file.
Method 2: – Backup Proton Mail Emails using Desktop Email Clients
To save Proton Mail emails locally, you can use a desktop email client such as Thunderbird, MS Outlook, Windows Live Mail, etc. These applications support saving email profile data locally and enable you to manage your Proton Mail messages offline.
Note: In addition to the email client application, users will need the Proton Bridge app. This app provides login details that allow you to login to Proton Mail in your desktop email client.
Steps for Proton Mail account configuration in desktop email clients: –
- Download and install Proton Bridge from the Proton Mail website.
- Launch Proton Bridge and log in with your Proton Mail credentials.
- Proton Bridge will generate and show you IMAP and SMTP settings for Proton Mail account.
- Download, install and launch a desktop email client (e.g., Thunderbird, MS Outlook).
- Open the email client and go to Account Settings or Add Account..
- Choose to add an account via IMAP.
- Enter Proton Mail login details those available in Proton Bridge app:
- Email Address – yourname@protonmail.com
- Password – Add password that appearing in Proton Bridge app
- IMAP Server – 127.0.0.1
- IMAP Port – 1143
- SMTP Server – 127.0.0.1
- SMTP Port – 1025
- Hostname – 127.0.0.1
- Sync your Proton Mail account with the desktop email client and start downloading all email in your computer.
Note: – After adding email profile users can also use export option those available in email client for a customized email export/backup. (Specific email/mail folder export, saving in desired file format, and more.
Method Limitations
- The method requires an email client application on user’s computer.
- Requires configuring a complete Proton Mail email profile and downloads all emails. Not preferable for a person who only wants downloading specific emails.
- Supports saving emails only in formats that are supported in the email client.
Method 3: – Dedicated Proton Mail Email Backup & Migration Software
For smart email backup from Proton Mail email account user should use eSoftTools Proton Mail Backup & Migration software. It is a great utility with progressive functions for downloading email to local drive.
It provides multiple file format options for saving Proton Mail emails. The saving formats includes- PST, EML, EMLX, MSG, HTML, MHTML, MBOX, PDF, and Thunderbird. You can save email in any file type and access them in any supporting platform.
For more accurate and easier email backup, this tool also has a number smart functions. It allows you to select mail folder for email exporting, email date selection, manually specifying a path to store resulting files, and more.
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Conclusion
Backing up ProtonMail emails locally is important for data protection, offline access, and storage management. The methods to do this include:
- Manual Saving: Saving individual emails as EML, PDF, or HTML files, which is time-consuming.
- Desktop Email Clients: Using Proton Bridge with an email client to download all emails locally, suitable for bulk saving but requires setup.
- Fastest Backup Software: Tools like eSoftTools Proton Mail Backup offer advanced options to export emails in various formats, and Backup ProtonMail Emails with more flexibility and control.
Choose the method that best fits your needs for secure and efficient email backup.
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